Migration Planning

ITadminAi lays the essential groundwork to prepare you to migrate from a patchwork of legacy software into fully integrated Ai-powered systems. Once in place, ITadminAi can see your complete software picture and help you understand how to move your business onto a custom-built platform. No big-bang switchover. Each piece moves when you're ready, with your data already understood.

  • Ai builds a prioritized roadmap based on your actual usage, costs, and data dependencies
  • Your data migrates safely because the system has been monitoring it since day one
  • Move at your own pace — each step delivers savings before the next one starts
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Migration Roadmap
Estimated annual savings after full migration
$31,440/year
37 apps today
1 platform
Phased migration plan
Phase 1 Quick wins
Weeks 1–2
Monday.com
→
Built-in project tools
–$200/mo
Zapier
→
Native connections
–$49/mo
Calendly
→
Built-in scheduling
–$48/mo
Phase 2 Core systems
Weeks 3–6
HubSpot
→
Built-in CRM
–$90/mo
Mailchimp
→
Built-in email tools
–$75/mo
Slack (8 seats)
→
Built-in messaging
–$58/mo
Phase 3 Full transition
Weeks 7–10
Remaining 6
→
Custom modules
–$600/mo
Data migration
→
Verified and complete
Safe
14
Tools replaced
$2,620
Monthly savings
10 wks
Full transition
Zero
Downtime